Exhibitor and Sponsor FAQ
How can I become an exhibitor or sponsor?
Check out the Exhibitor and Sponsor Prospectus for information on how to become an exhibitor or sponsor.
Where is the Exhibit Hall held?
2019 Atla Annual will be held at the Sheraton Vancouver Wall Centre, Vancouver, BC, Canada.
Where can I make hotel reservations?
Hotel rooms are offered at a discounted rate of $205 USD, plus applicable taxes.*
*Room rates are quoted in US Dollars and attendees will be charged in Canadian Dollars at check-out due to local laws. In order to safeguard against any potential fluctuations in the US/Canadian Dollar exchange rate, the hotel guarantees that the group rate charged will not exceed $205 USD for a traditional room at the cutoff date. Conversion into US Dollars may fluctuate due to credit card exchange rates and credit card fees.
Space in the conference block is limited, so book your room by May 10.
Where is the conference schedule?
The 2019 conference schedule can be found at https://atlaannual2019.sched.com/.
What is the Exhibitor Schedule?
Wednesday, June 12
11am – 4pm – Exhibits Set Up
6pm – 8pm – Opening Reception with the Exhibitors
Thursday, June 13
8am – 8:45am – Breakfast with the Exhibitors
10am – 10:30am – Exhibitor Break (no conflict time)
3pm – 3:50pm – Exhibitor Break (no conflict time)
Friday, June 14
8am – 8:45am – Breakfast with the Exhibitors
10am – 10:30am – Exhibitor Break and Passport Drawing (no conflict time)
Noon – Exhibits Close
Noon – 3pm – Exhibits Tear Down
Will the Opening Reception be in the Exhibit Hall?
Yes, the Atla Opening Reception will be in the Exhibit Hall starting at 6pm-8pm on Wednesday, June 12.
Who do I contact about Electricity?
Contact PSAV Angelina Khamoshyna at Sheraton Vancouver Wall Centre.
What do I do about shipping my items through Customs?
To assist the exhibitors for our conference we have appointed Davidson & Sons (D&S) Customs and Event Logistics to provide round-trip customs & shipping services for the 2019 Atla Annual. D&S can provide door to door shipping and will process your materials through customs quickly and because D&S registered the conference with the CBSA Conventions Program, they are the authorized customs broker to clear your materials into Canada free from duties and taxes as well. D&S is also operating an advance warehouse so your materials can be shipped in advance of the conference. D&S will store your materials and deliver them to the hotel during our contracted move-in time. Please note the hotel will only receive shipments a maximum of 72 hours prior to the event start date so it is recommended to send your materials to the advance warehouse. Please refer to the (Shipping & Customs Clearance Instructions Kit) for forms and shipping label etc.
I am a first time exhibitor, how do others normally set up their space?
ATLA’s exhibit hall may differ slightly from other trade shows in that there is no pipe and drape between or behind tables. Generally speaking, exhibitors bring a table drape/skirt with their logo. Also, most exhibitors, especially those with one table, tend to ship samples only or limit the total number of products shipped to the conference. Be sure to bring plenty of order sheets though, as our members like to place orders at or after the conference! And you are more than welcome to sell samples/stock to our members at the conference.
What is the size of the tables in the Exhibit Hall?
Each exhibit space rental will be provided with a 6′ x 2.5′ table (unless otherwise requested in the application). Your table comes covered and skirted with 2 chairs.
What is the Passport Program?
Designed to generate excitement and increase exhibit traffic, the Passport Program encourages conference attendees to visit exhibitors. Conference attendees will be given a paper passport that lists all exhibitors and will be encouraged to ask exhibitor representatives to initial the passport when they visit your space. This is a great opportunity to engage attendees and share information about your products or services.
All attendees who have a complete passport and are present on Friday, at 10:30 am are eligible for the prize drawing.
Prizes are donated by our exhibitors. If your company is interested in donating an item (or items) to the Passport Program, please contact email@example.com. Winners will visit your booth to pick up any prizes you donate.
May I attend a conference session?
As part of the Exhibitor Package, two complimentary exhibits-only registrations are included. Exhibits-only registration does not include attending multiple sessions, pre-conferences, or excursions unless you purchase an upgraded badge. If you want to attend any of these activities, you may upgrade your exhibits-only registration for $50. Select Upgraded Exhibitor Badge on the order form.
How do I sponsor a breakfast or luncheon at the conference?
We have two Hosted Breakfast with Presentations ($3,000 USD) time slots available Thursday or Friday and two All-Conference Luncheons ($5,000 USD) time slots available Thursday or Saturday. Learn more about these opportunities and fill out the Sponsorship section on the order form to secure your spot.
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